With the acquisition, Evolve Educare retains the concept of ‘owner-operated community services under the support of a group umbrella’; however, this scenario does create issues when individual centre managers are detracted from childcare management and steered towards payroll management when dealing with the IRD with tax corrections on an on-going basis. Another key component was that the company wanted to eliminate ‘human error’ through a more automated and streamline payroll approach.
Their previous payroll application relied heavily on manual data-entry processes with limited functionality and continuous software updates. Evolve wanted a system that could consolidate the different centres for their reporting purposes with price certainty and the ability to incorporate ‘InfoCare’, a childcare management software for recording bookings, health details, timetables, and all administration surrounding government funding requirements.
Making the decision to outsource their payroll through EasiPay, Evolve Educare has noticed significant time saving through the consolidation of the individual centre and freeing the centre managers by eliminating direct communications with the IRD. And because we have a software development team, EasiPay was modified to have the ability to integrate with InfoCare; the pay data is just uploaded through Datacom with little manual input required at their end. The payroll journals provided by Datacom were then automated to upload into Greentrees, the accounting software used by Evolve.
Having a new found confidence, Evolve Educare sought to use EasiESS to empower their staff as it provides access to changes in real-time; relieving their payroll consultant who is on-hand to help individual centres with the day to day stuff.
- User friendly product resulting in a substantial drop in ‘human error’
- Ability to integrate with InfoCare our staff /children program
- Centre managers no longer have to sort problems out with IRD
- Reduced tax reporting from 86 individual PAYE and tax e-filing to 6
“We no longer had to sort out problems with IRD where the centre managers had made mistakes with the legacy payroll system. Fantastic team, very helpful and understanding of our time and issues; as we integrated an additional 60 individual centres, companies into our company group structure.”
Beverly Gordon - Financial Controller